As a procurement manager or financial director, you’re tasked with ensuring that every pound spent on business travel management procurement is justifiable, transparent, and, most importantly, offers value for money. It’s a challenging balancing act, especially when travel is a necessary but often unpredictable part of the business landscape.

Outsourced business travel management means it doesn’t have to be your headache!

Keep tight control over your company budget

At HTS, we understand the importance of strict budgetary controls and management. Our solutions allow you to monitor and control travel spending at every step. We work closely with your team to create travel policies that align with your financial objectives – ensuring employees use preferred suppliers, flagging spend that exceeds set limits, and introducing simple approvals.

Imagine having a travel management partner that monitors these expenditures and actively works to reduce them! That’s HTS.

Accurate spend tracking – no surprises

One of the biggest challenges in managing travel budgets is keeping track of costs – especially when multiple departments are booking trips. Our system integrates precise tracking tools, providing real-time visibility into all your travel expenditures. This minimises errors and simplifies the financial reporting process, allowing for quicker reconciliations (see point 5). You won’t have to worry about surprise charges or invoices that don’t match up.

Save big with expert negotiations

Negotiating travel rates can be time-consuming, but it’s essential for driving down costs. Our team at HTS negotiates directly with hotel suppliers, meeting venues, and other travel services on your behalf.

Leveraging industry relationships, we secure the best rates possible without sacrificing quality. It’s like having a team of expert negotiators in your back pocket, working tirelessly to maximise your savings.

100% VAT reclaim on hotel stays

Claiming VAT back on business travel can be a complex process, but with HTS, it’s a lot easier.
We provide tailored, consolidated invoicing that’s built to ensure you reclaim 100% of the VAT on hotel stays and related expenses. That’s real money back into your budget – and often an overlooked opportunity for savings.

Simplified reconciliation

The more business travel your company engages in, the more time-consuming it becomes to reconcile all those expenses. With our streamlined reconciliation processes, you can dramatically reduce the time your team spends on this task.

Our system ensures that every transaction is clearly documented and traceable, simplifying the process for your finance team.

Outstanding service

Travel disruptions are inevitable, but sleepless nights worrying about service failures shouldn’t be. With HTS, you’ll get the best of both worlds: robust cost-saving solutions and excellent service.

We provide comprehensive online tools that make managing travel bookings easy for your employees, ensuring smooth, hassle-free trips. Our 24/7 support team is always on hand to resolve any issues that arise, quickly and efficiently. This minimises disruption and keeps your employees happy.

Your teams can focus on what they do best while we ensure that travel arrangements go off without a hitch.

Measurable results with KPIs & SLAs for travel management procurement

How do you know if your travel management system is working? We believe that what gets measured gets managed. That’s why we put clear Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) in place, so you can easily track performance and ensure you’re getting the most out of your partnership with HTS. From cost savings to traveller satisfaction, we’ll help you measure what matters most.

What’s next?

By partnering with HTS, you can take control of your business travel costs. Our focus on cost-saving measures, streamlined processes, and financial transparency ensures that your travel spend works harder for your business.

Interested in learning more on how we can optimise your company’s travel strategy while supporting your financial goals? Contact HTS.